Every registration and certification you hold has an expiry date, and none of them warn you loudly. They lapse quietly — and you usually find out at the worst possible moment, when a bid is rejected or a contracting officer cannot find you in a search.
We handle renewals before they become reinstatements, which is the cheaper of the two problems by a wide margin.
What expires, and when
- SAM.gov registration — every 12 months. Lapse and you are immediately ineligible for federal award. More on SAM.gov renewal.
- California SB, Micro and SB-PW certification — time-limited and renewable. A lapsed certification removes you from the pool departments are required to draw from.
- DVBE certification — same principle, separate cycle.
- Cal eProcure supplier profile — needs maintaining as details, contacts and commodity codes change.
- Local and agency vendor registrations — cities, counties, districts and transit agencies each run their own cycle.
- Nonprofit filings — 990 series, FTB 199/199N, RRF-1, and the biennial SI-100. Detail here.
- Corporate filings — Statement of Information and franchise tax obligations that keep an entity in good standing.
Why renewals go wrong
A renewal is rarely a formality. Anything that changed since last year can stop it:
- You moved, and the new address no longer matches your formation record.
- The person who held the account left the business, and nobody else has access.
- Your legal name or ownership changed.
- Revenue or headcount crossed a certification threshold.
- Representations were updated by the government and now need fresh answers.
Any one of those turns a routine renewal into a re-registration, and a re-registration generally has to clear entity validation again — the slowest stage of the whole process.
What we do
- Audit what you hold. Most businesses cannot say with confidence which registrations are active and when each expires. We establish that first.
- Build the calendar. Every expiry date in one place, in writing, with the lead time each one needs.
- File the renewals and resolve whatever blocks them.
- Reinstate what has already lapsed. Recoverable, just slower.
- Review while we are in there. A renewal is the natural moment to correct NAICS or commodity codes that have been keeping you invisible.
Common questions
How far ahead should we start?
Sixty days for SAM.gov. That leaves room for validation problems without a gap in eligibility. Certifications vary — we will tell you the lead time for each.
Ours already expired. Is it lost?
No. It takes longer than renewing would have, which is the argument for starting now rather than next month.
Can you just tell us what we hold?
Yes. Give us your legal business name and we will look up what is public and tell you where you stand, at no charge.
Where we work
We deliver nationwide, remotely. Federal registrations, federal and foundation grants, and proposal work are not tied to geography — most of our engagements never require anyone to be in the same room.
In California we work across Los Angeles County, Orange County, Riverside County, San Bernardino County and the wider Inland Empire, plus San Diego, Ventura and the Central Valley. State-specific programmes such as Cal eProcure and California SB certification are, by definition, California only — everything else travels.
Our office is in downtown San Bernardino. See all service areas.
Request Assistance
- Call (909) 454-7076 — the fastest route. Monday to Friday.
- Book a consultation — pick a time that suits you.
- Email us about Renewals — opens a message already titled, so it reaches the right person.
If you only want to know whether you need this at all, ask. There is no charge for that conversation.
Related: monthly compliance maintenance · government contracting support